Phase Three Activities:

March 13 - 19, Washington, DC

Greetings MS PHDers!

In preparation for our Phase III activities there are some things that you need to do. Please read below for instructions and deadlines.

Please note that it is important you meet all deadlines! Please bookmark this link and refer to it as you complete these items. Time is very limited and we cannot guarantee that we will be able to send you reminders. Please be conscientious and self-directed so that all items are completed correctly and within the deadlines.

Please contact pdp@msphds.org with any questions!

See you all soon!

The MS PHD'S Team
Institute for Broadening Participation

Travel Forms:
Complete and return travel forms by Wednesday, February 12, 2010. Send to pdp@msphds.org. Please make sure your name is spelled exactly as it will appear on your ID card. You are responsible for your baggage check fees and your ground transportation.

Information on transportation from National Airport

Mentee Flight Information

Information Forms:
Please complete all sections of the information form and return by Wednesday, February 12, 2010. Send to pdp@msphds.org. Please check spelling of names, emails, institutions, etc. The business cards will be distributed onsite at the hotel. Please be sure to list at least one emergency contact.

Poster Presentations:
We are inviting representatives from government agencies (NSF, NOAA, NASA, USGS), IBP board members, organizational partners and other outside contacts to view the posters so be well prepared. The posters will be on your research. See template (Whitney, et al) on how to do a great poster! Poster requirements are as follows:

Send the finished poster file (PowerPoint, Canvas, or PDF, etc.) as an e-mail attachment to pdp@msphds.org no later than February 24, 2009. This deadline is firm as I will need time to print and ship the posters. You may make arrangements to print and ship your own poster if you cannot meet this deadline.
You may send your poster earlier and I encourage you to do so if you can.
Poster must be 40” wide x 30” high.
Be sure to have the MS PHD’S and IBP logos on your posters as well as the logos of other agencies, institutions, etc. who have supported your research.
Make sure your text boxes do not extend outside of the poster margins as this will cause your text to be condensed when printed and will affect your layout and design.
Check your graphics, colors, background, spelling, logos, etc. carefully! The file will be printed as submitted. The printer will not be able to make changes for you.
Posters will be evaluated by your peers, staff, dream team, program mentors and our invited attendees. Please review the sample rubric for criteria of evaluation.
Anyone without a poster will have to stand in front of an empty easel and present on nothing...don’t let this happen to you!

Visit to the U.S. Capitol: This year we will be visiting the U.S. Capitol

Please take a moment to review the website so you are familiar with security procedures.
Please also review the Capitol Visitor's Guide
Please contact your state representative (senate and/or house) to see if you can make an appointment to visit their office while in D.C. We will be at the Capitol on Wednesday, March 17, 2010 from 1:00 pm – 4:30 pm. We will have a guided tour from 1:40 pm – 3:10 pm. Your appointment should be either before or after the guided tour. While not all representatives will be available, you should make a strong effort to find at least one that is available for a visit. Please email to pdp@msphds.org the name of the representative you will be meeting with and the time of your meeting by February 26, 2010.

While speaking with your representative’s office, let them know that the director of the program, Dr. Ashanti Johnson, recent recipient of the Presidential Award for Excellence in Science, Mathematics and Engineering Mentoring, would like to extend an invitation for the representative or a delegate of his staff to attend a dinner and poster presentation by the MS PHD’S group on Tuesday, March 16, 2010. Ask for the full name and email address so a formal invitation can be sent.
Please contact your state representative and request gallery passes for the senate and the house. We are hopeful that there will be a session we can sit in on. The house gallery is always open so if no session is occurring during our visit, we will still tour the house gallery. The gallery passes are required for this and can only be obtained by you from your representatives' offices. Please confirm via email to pdp@msphds.org that you have obtained gallery passes by February 26, 2010.
Review tips on a congressional visit

Oral Presentations: A five minute self-introduction presentation is required for all participants.

This presentation should be an update from your presentation on Phase I in 2008.
Please email your presentation to pdp@msphds.org with a copy to withierg@mail.usf.edu. This presentation is required by March 5, 2010.
PLEASE make sure you send it on time and use wisely your 5 minutes to talk about what you have done in the past year. Highlight your successful stories.
Presentations will be evaluated by your peers, staff, dream team, program mentors and our invited attendees. Please review the sample rubric for criteria of evaluation.

Multi-cultural Food Festival: We will have the multi-cultural food festival again this year. We will be collecting recipes and cooking procedures to be added to our cookbook. Please review the instructions for submitting your recipe.

Send your recipe to pdp@msphds.org. Remember that on that night we will not have catered food, so send your recipe by March 5, 2010.
Also please keep in mind that we will be on a big city and regional seasoning will be hard to find. So please bring with you the special ingredients and spices for your recipes.
I encourage all of you to prepare something and enjoy the night!

Career Development Form
Please complete the career development form part one and career development form part two by March 5, 2010. Please print your answers before hitting "submit" and bring with you. This should be an update from the career development form you completed during Phase I in 2008.

Daily Journals
Please complete the daily journals each day as best you can while in D.C. Please make sure the daily journals are fully completed by March 26, 2010. In order to maintain our NASA and NSF funding, it is imperative that MS PHD’S complete formative and summative evaluations. Please make sure the daily journals are completed! • Daily Reflective Journal Day One

• Daily Reflective Journal Day Two

• Daily Reflective Journal Day Three

• Daily Reflective Journal Day Four

• Daily Reflective Journal Day Five

• Daily Reflective Journal Day Six

• Daily Reflective Journal Day Seven

• Daily Reflective Journal Day Eight

Anonymous Phase III evaluation
Please complete the anonymous Phase III evaluation by March 26, 2010. In order to maintain our NASA and NSF funding, it is imperative that MS PHD’S complete formative and summative evaluations. Please make sure the anonymous evaluation is completed!

Notification of Final Forms
Submit email to pdp@msphds.org that confirms completion of:

Daily Journals
Phase I, II, and III anonymous evaluations
Update profile (include a CV/resume that does not have your address or telephone number)
Career development plans

Phase Three Activities:

Deadlines